Imagine this: You’ve just reopened your office and it’s humming with activity. You have a hybrid company policy. This means that different teams and people are on site each day. Hot desking is the best way to maximize your space, as fewer people are onsite at any given time. You don’t yet have the technology in place to allow for easy desk booking. Your meeting rooms are also often booked because your employees use them both for onsite and remote conferences. Chaos is afoot, and it affects your plans to return to the office. Here’s where workspace management software can help. This blog will cover:
- What is workspace software?
- What is the purpose of workspace management software?
- Workspace management software has many benefits.
What Is Workspace Software?
Workspace management software allows businesses to maximize their space by using a central tool. Imagine, for instance, that your office has enough space to accommodate 200 employees. Make sure your office has enough meeting rooms, lounges, kitchen areas, and desks to accommodate all of your employees. You also need to ensure that employees can share these spaces easily. This is the key to efficiency and productivity. Workspace management software can be a key component of your overall workplace platform. It helps employees navigate their workspace easily, which leads to a positive experience. What’s the difference? A workspace platform brings together the tools and services that employees use. A workspace management software, on the other hand, is software that focuses solely on optimizing office spaces and the physical workspace. Why do you require workspace management software for your business?
What Is the Purpose of Workspace Software?
Businesses that want to make their workspaces better than before will need to use workspace management software. The workplace demands of employees have changed. Economic conditions have changed. This means that you need to think carefully about the office space. You may not need to provide a desk for each employee if you are using a hybrid office model. This reduction in bulky office furniture allows for more space to be allocated to other areas, such as a lounge, game room, or a larger kitchen.
Workspace Management Unlocks Functionality for Four Major Components of an Office:
- Desk Booking: Desks form the backbone of most workplaces. The number of desks required can be greatly impacted by a hybrid office model, where employees are not all in the same place at the same time. With fewer desks, you can use your space more efficiently. You’ll also need to provide a system for your employees to book and unbook these desks.
- Booking conference rooms: Conference rooms, like desks, are essential for a business to function, especially when there are so many people in the office. Conferencing rooms do not have to be stifling rooms with a large table in the center. Phone booths, couches, and kitchen tables are all possibilities. It’s just a matter of creating a booking system for your employees so they can book the different spaces according to their needs.
- Maps & Wayfinding: Office Wayfinding helps employees find their way in an office. It includes the systems used to guide people around a physical workplace. Your workspace CRM software must include a wayfinding feature to help employees find their way around the office. This can be a neatly displayed map of the office’s desks and meeting rooms on a mobile application.
- Analytics: it is one of the most essential features of software for workplace management. To make informed decisions about your workspace, you’ll need a comprehensive view of your office. Your workspace management software must provide you with comprehensive reports for all of the tools that you use.
Workspace management is an important part of any workspace platform. Your workplace platform should manage all key aspects of your workspace, including employee scheduling, visitor tracking, and much more. Let’s look at the benefits of workspace management software now that you know the purpose.
Workspace Management Software Has Many Benefits.
1. Save on real estate costs by optimizing space usage
You can get the best ROI from your investments in workspace management software. On a single dashboard, you can track your workspace and resource usage. You can make smarter decisions with the data you have at your fingertips. For example, you can use it to track attendance, local usage, and booking preferences for meeting rooms.
2. Employee experience and productivity can be improved
If it’s simple for your employees, such as booking a desk or reserving a room for a large presentation, to find their way into the office, then they will have a more enjoyable experience. In our recent at Work workplace trends report 34% of employees said that slow technology was a deal-breaker when it came to returning to work. Employees care about technology and speed. Employees can concentrate on their work when they aren’t distracted by the tools they require.
3. Make sure you keep your space safe
Safety is a benefit that workspace management software offers. You can use workspace management software to see how many people you have in your office, where they’re sitting, and if you’re nearing any capacity hazards.
4. Integrate your entire tech stack at work
You can consolidate and integrate your tools into one platform by using workspace management software. This allows your business to integrate your tools. You can, for example, sync the desk booking tool to Slack. You can also integrate your booking tool for conference rooms with Google Calendar. It is not just a great way to improve employee satisfaction, but also for your IT department.
The technology supporting a workplace can only be as good as it is. To run efficiently, offices today need lots of technology. Workspace management software (part of a workplace platform) could be the solution to consolidate all the tools your office may need. It will enable your employees and business to concentrate on the most important tasks, rather than worrying about switching tools. To learn more about the benefits of a platform for your business, read our eBook How a platform can improve organization efficiency. Stay tuned for the next Workplace Tech Talk.
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