If you’re perusing this article, you’re likely immersed in the coworking scene and on the hunt for top-notch software to manage your coworking space. Let’s face it, reading about software can be a bit of a slog, right? Nevertheless, the demand for coworking environments is on an upswing, with an increasing number of businesses seeking out these communal work settings. And it’s no wonder — coworking presents a plethora of advantages compared to conventional office setups, all the more so given the persistent shift towards a hybrid work culture. in this CRM software list, you’ll find your next coworking software that suits your needs!
It is likely that as more hybrid offices emerge, their prevalence will continue to increase. However, heightened interest also means heightened rivalry. The challenge, then, is what strategies you will employ to differentiate your coworking space. While offering distinctive amenities can help distinguish your venue, overseeing those offerings and handling your clientele will prove to be a challenging task.
The solution is straightforward. To effectively organize your space, you require efficient and automated software. Relying solely on manual processes has its limitations. While human capabilities are extensive, we are also susceptible to errors, unlike computer programs. Management through software is not only efficient but also swift, as it can handle tasks in minutes that would typically require a full day if done by hand. Managing time has never felt so effortless, right? Utilizing purpose-built software for overseeing your coworking space will boost not just your productivity but also the level of satisfaction among your clients.
What is a Coworking Software?
Coworking software is a type of program created specifically to effortlessly oversee daily activities and enhance the retention of members. Such software is essential for coworking or hybrid office spaces to maintain an overarching perspective on space usage, streamline the handling of agreements and payments, provide internal support and a ticketing system to ensure an excellent experience for members, and, importantly, include a feature for scheduling meeting room reservations.
Essential characteristics to consider in coworking management software.
Before you delve into discovering the top coworking software or provider of coworking applications, it’s imperative to understand the characteristics to seek in such software. To simplify your tasks, the ideal coworking software must include the subsequent features.
- Billing Automation
- Automated Contracts
- Inventory Management
- Sales CRM
- Occupancy and Financial Reporting
- Meeting Room Booking Management
- Visitor Management
- Mobile Apps for members
- Support and Ticketing
- Community Building features
Below are the fundamental qualities to consider when searching for coworking software, but be aware that you might require additional features. Therefore, we examined the top coworking software solutions available globally and compiled a list of the most outstanding ones. Without further delay, here’s the list:
CRM Software List: Top 10 Software Solutions for Managing Coworking Spaces
1. Flex Engine: The All-In-One Coworking CRM Software
Coworking space companies thrive on efficiency, seamless communication, and robust management tools. Enter Flex Engine, the Coworking CRM software, designed to elevate your coworking space operations to new heights.
Here’s a breakdown of how Flex Engine’s features cater specifically to the needs of coworking space companies:
- Lead and Sales Management:
- CRM Scorecards for quick lead assessment.
- Funnel & Stage Distribution to track leads through the sales journey.
- Efficient Task management for follow-up assignments.
- Communication and Interaction:
- Manual Actions (Power Dialer) for effective phone calls and text messages.
- Conversations feature to track interactions with leads and customers.
- Real-time Notifications for prompt updates.
- Calendar and Booking Management:
- Multiple calendar views and booking options for organized scheduling.
- Monetize bookings seamlessly with integrated payment gateways.
- Contact and Data Management:
- Global Preferences for customized calendar views and groups.
- Tags and Filters for efficient organization of contacts.
- Document and Payments Manager for tracking contracts and payments.
- Automation and Workflow:
- Automated Tracking through pipelines and opportunities.
- Workflow Builder to automate repetitive tasks.
- Affiliate Marketing and Referral Management:
- Automated affiliate marketing with Affiliate Links and Referral Payouts.
- Customizable Payout Terms for flexible commission schedules.
- Social Media and Content Management:
- Social Media Posting and Content Calendar for engaging content.
- Approval Workflow for streamlined content distribution.
- Email Marketing and Communication:
- Visual Email Builder for efficient email creation.
- A/B Testing and Email Templates for optimized email campaigns.
- Funnel and Website Building:
- Funnel Builder for streamlined lead generation.
- Landing Page Templates and SEO Settings for enhanced online presence.
- Learning and Community Management:
- Course Builder for creating engaging online education experiences.
- Customer Portal and White-Labeling for a personalized member experience.
- Analytics and Reporting:
- Google Ads Reporting, Facebook Ads Reporting, and User Reporting for insightful analytics.
- Review Analytics and Attribution Reports for optimizing reviews and tracking marketing ROI.
- AI and Automation:
- Conversation AI and Bot Training for intuitive client interactions.
- AI Text Generation and Image Generation for compelling content and visuals.
Flex Engine’s Best Features Perfect for Coworking Space Companies:
- Comprehensive CRM Scorecards for Lead Assessment
- Efficient Power Dialer with Manual Actions
- Monetization of Bookings with Integrated Payment Gateways
- Global Preferences for Customized Calendar Views
- Automated Affiliate Marketing and Flexible Payout Terms
- Streamlined Social Media Posting and Content Calendar
- Visual Email Builder for Efficient Email Campaigns
- Funnel Builder for Lead Generation
- Course Builder for Engaging Online Education
- Advanced Analytics for Informed Decision-Making
- Powerful AI Features for Dynamic Client Interactions
2. Optix – The Link to Resources
Optix is an efficient software designed to link your coworking environment with your accessible resources and community at the workplace. This program delivers relevant data and insights to coworking spaces about their business, aiding them in optimizing the management of their area. A few of the standout features of Optix are:
- Meeting room booking
- Desk booking
- CRM
- Analytics
- Invoicing and payments
- Sign-up plugin
Optix serves a diverse range of clients, including Terkko Health Hub, The Collective by BDCU, Thrive Coworking, and Cornerstone Coworking among others.
3. Officernd – The Simplifier
Officernd is a versatile platform designed for managing space and improving workspace interactions that assists users in streamlining their daily responsibilities, thereby reducing the time devoted to routine activities. The objective of the platform is to enhance the ease of data access and community administration. Key functionalities of this application encompass:
- Meeting room booking and management
- Multiple location management
- Management of maintenance issues
- Invoicing and billing
- CRM
- Administration
The officer serves a global clientele that encompasses Dreamplex, Firmspace, Shared Space, and The Great Room.
4. Andcards – The Straightforward
Andcards offers an intuitive and simple-to-use platform designed with the customer in mind. The goal of this software is to deliver top-notch services and prioritize the contentment of its users. Among the numerous practical capabilities offered by Andcards are:
- Meeting room booking
- Desk booking
- Member support
- Automated billing
- Analytics
- Community Stream
Andcards has provided its services to various coworking environments such as My Workspace, WorkQ, Creative States, and Arize Campus.
5. Digicuro – The Power-up
Digicuro is a proficient program designed to oversee adaptable work environments while offering complimentary personalization options to tailor the software to your brand. It aids in streamlining routine operations for coworking spaces, guaranteeing optimal utilization of resources by preventing losses associated with subpar administration. Key attributes of this remarkable application encompass:
- Visitor management with virtual tours
- Conference room allocation
- Utilization of software for generating invoices and gathering payments automatically.
- Branded iOS and Android applications
- Analytics solution
- Web dashboard
Digicuro’s reliable clientele includes companies such as Worknest, Workden, Yesss Works, and The Board Room Coworking.
6. Archie – The Seamless
Archie is a robust software that takes pride in being a user-friendly resource for its users. This software aims to boost the productivity, profitability, and client contentment of its users. It is crafted to facilitate your daily operations and establish a seamless workflow for overseeing your coworking environment. They offer a variety of features such as:
- Meeting room booking
- Member management
- Analytics and reports
- Billing and payment
- Lead management
Archie serves a clientele that includes Montréal Cowork, Esplanade, Notman, and Google for Startups.
7. Coworking Ops – The Pliable
Coworking Ops is a web-based program designed to effectively oversee coworking environments while boosting the rate of utilization. This platform is recognized for its ease of use and significant adaptability, offering customization options to fit the specific needs of the business. It includes a range of capabilities such as:
- Automated invoice and payment collection
- Meeting room management
- CRM
- Visitor management
- White-labeled apps for Android and iOS
- Business Analytics
Several clients, including SpaceJam Coworking Offices, Space Coworking, FISU, and FICCI, are pleased with this software.
8. Nexudus – The Time Conserver
Nexudus is an intelligent program designed to aid clients in efficiently organizing their time and resources by overseeing both operations and community activities within their coworking environments. The software provides complimentary sign-ups for up to five active participants, with the availability expanding relative to the influx of additional members. This approach is particularly well-suited for coworking spaces that have just been established. Among the range of features that Nexudus provides are the following:
- Meeting room booking
- Community engagement
- In-house trained support
- Visitor management
- Offering templates and suggestions for formal documents.
- Floor plans and office desk viewing
Nexudus has collaborated with an extensive array of workspace providers around the world, such as Neue House, Le Tank, Utopicus, and Nomad Works.
9. Yardi Kube – The Digital Organizer
Yardi Kube is a robust software designed to evolve coworking environments into flourishing hubs of activity. It offers a comprehensive snapshot of sales efforts, enabling users to track and capitalize on potential leads and chances. With easy navigation to insights, assignments, and client details, the platform is highly intuitive for managers to use. Yardi Kube comes packed with a variety of practical functionalities.
- Meeting room booking
- Automated billing
- Visitor management
- Analytics
- Data and voice infrastructure
Yardi Kube is utilized by various sized venues, such as Bond Collective, Premier Workspaces, Office Evolution, and Pacific Workplaces.
10. Satellite Deskworks – The Star
Satellite Deskworks offers a coworking space management program that operates in the cloud and is designed to foster lasting communities. The creators, who have first-hand experience managing coworking spaces, have developed a system that not only extends their expertise through consulting options but is also easy to use and cost-effective. This software significantly cuts down on the time businesses spend on daily operations, allowing them to focus on other matters without stressing over schedules. Key functionalities of this prominent software tool encompass:
- User-friendly member portal
- Easy inventory setup
- Interactive online reservation calendar
- Reports with real-time information
- Automated billing
- Highly customizable and easy integration
Satellite Deskworks has offered its services to various companies such as Cape Space, Grindstone Coworking, Union Cowork, and Indie Grove.
We’ve concluded our list! Implementing software management is a crucial enhancement for any shared workspace. In today’s economic landscape, possessing a digital edge is imperative for success. These management software solutions could provide the competitive edge you need. We trust you find this compilation helpful. For further information and to try out all the services we offer, register for a complimentary demonstration.
