How to select the best software for managing your coworking space? Coworking technology is usually viewed in two different ways by coworking operators and owners. They are either overwhelmed by the world of workspace management software and don’t know where to begin. Or they are unhappy with their current technology and are not confident about moving forward with a new tool.
This blog is for those just starting with coworking software. You’ll learn the basics about coworking CRM software, including what it is and its benefits.
What Does Workpace Management Software Do?
Coworking Workspace Management Software is a system of technology that helps coworking operators optimize and grow their businesses. This gives you tools to keep track of members and guests, organize their info, see how they interact, and communicate with them. It also helps you follow up and stay engaged with them automatically.
Space management software that is robust can:
- Automate time-consuming member management duties
- Gain insights on space usage to better understand how much space you are using
- Support for your business in scaling up and growing
- Enhance and strengthen your coworking brands
- Enhance the user experience
The right technology platform for coworking operators and owners who want to grow their businesses is essential.
What Are the Advantages of Workspace Management Software?
Workspace management software is crucial to ease the daily burden of managing a coworking area.
You can benefit from coworking software by:
- Grow your community
- Reduce overhead costs
- Make informed decisions
- Increase your efficiency
- Automate your everyday tasks with
Space management software can help you scale your business and give you more time to devote to your community.
Features of Coworking Space Management Software You Need for Your Coworking Business
Coworking CRM software is a popular tool for many reasons.
- White-labeled Mobile Apps
- Event management
- Visitor Management
- Desk booking
- Automatic billing
- Integrating door access control
It’s easy to evaluate solutions by focusing on the tool with the most features. Many solutions are more concerned with quantity than quality. This means that the features they offer may be lacking.
Deborah and Rachel, from Brooklyn Hourly Offices, had a similar experience. Their old system was overly complicated and over-engineered. The switch to Flex Engine was made to improve the user experience for their members. Read more about their coworking story.
How to Select the Best Coworking Management Software for Your Business
Are you looking for the best software to manage your flexible workspace? Before you purchase coworking software, ask yourself these questions.
1. What are the biggest challenges my coworking space faces?
automation can help you identify areas where your team’s productivity could be increased.
Some of the most common challenges include:
- Growing Your Business Scaling is tricky without the proper tools. Make sure you choose a platform that can grow along with your business.
- Insight into data: Without data-backed business decisions, every choice is a gamble. The chances of failure increase.
- Community Engagement: Nurturing a community can be difficult for coworking spaces.
Ideally, good coworking software will have features that address these issues and streamline space management.
2. What do my co-workers want?
When choosing coworking technologies, it is easy to focus on your personal needs.
You can’t ignore your members. These tools will also impact their daily lives.
This is an excellent time to conduct a short member survey to gain direct insight into how you can improve the member experience. Ask about their experiences in the industry or with your platform provider, if you currently have one.
3. Does the coworking software integrate with my mission-critical tools?
Integration of software is another important consideration.
Platforms are less useful if they don’t integrate with the tools that you use and will need in the future.
4. What is the support provided for onboarding and continuing use of the coworking software?
You should know what an onboarding process is like for the solution that you are going to select.
You should not only focus on the onboarding process. Ensure that your provider has a partnership-based approach, can troubleshoot problems, answer questions, and help you make strategic decisions.
You should look for a company that has a customer success team with extensive knowledge, a live chat support system, and a Help Centre you can refer to when needed.
5. Is the vision of the coworking software provider aligned with mine?
Software for coworking management is an investment that pays off over time. You don’t want to grow out of your service provider after a few short years.
You need to ensure that their vision is aligned with yours.
By choosing a company that shares your values, you can be sure that your partnership will last for a long time and won’t change in six months.
6. How customizable is coworking software?
Coworking software can be a ready-to-use solution. You can start using the software immediately, without having to do any development work.
You may need to customize your software beyond what it was originally designed for.
It’s important to think about how flexible the software can be. Can features, such as capabilities and APIs, be switched on or off?
A platform that includes APIs, tools and documentation is a game changer. It allows you to create customized services and experiences.
You can customize your platform with APIs to meet your specific needs, such as adding new features.
7. How can I scale the software to grow with my business?
Your business is expanding and you need your platform to be able to grow along with it.
It is important to have software that supports multiple locations, and that can grow along with your business. Your software shouldn’t limit your ability to expand your business.
Spend some time evaluating where your company is today and where you would like to be in 3-5 years.
You should also choose software that supports multi-location management, with a dashboard that is unified for all locations.
Flex Engine, the Best Coworking Software to Improve Space Utilization
You need an integrated platform that allows you to manage your community, while also offering desk bookings, automated billing, and the ability for users to book rooms.
Where can you find this tool?
Introducing Flex Engine – the #1 software to manage coworking spaces based on user experience, it is also the official coworking CRM software of the Global Workspace Association
Flex Engine, a mobile-first coworking software, offers white-labeled applications that are beautifully designed to help you create a coworking environment of exceptional quality for your members.
Flex Engine offers automatic billing, improved space utilization, and better space management to streamline, optimize, and grow your business. This is the ultimate software for space management to help operators provide exceptional experiences to their members.
Are you ready to start your coworking journey? Contact one of our Product Experts today to learn more about the coworking software that will help you overcome your operational challenges and transform your members’ experience within your space.
Flex Engine: Revolutionizing Coworking Space Management
Experience a paradigm shift in coworking space management with Flex Engine—an unparalleled software solution designed to empower coworking spaces for success. From member onboarding to seamless space utilization, Flex Engine offers a comprehensive suite of tools tailored to streamline operations and enhance member satisfaction. Elevate your coworking venture by choosing Flex Engine—a dynamic management software that transforms spaces into thriving communities, fostering growth and collaboration.
Unlock Efficiency, Fuel Growth – Choose Flex Engine for Coworking Excellence!
In the realm of coworking, efficiency is paramount, and Flex Engine is your key to unlocking it. This management software for coworking spaces isn’t just about managing desks and bookings; it’s about creating an ecosystem where productivity thrives. Fuel your coworking space’s growth by adopting Flex Engine and witness the transformation of your operations into a well-oiled machine. With Flex Engine, you’re not just managing space; you’re cultivating an environment where businesses and individuals flourish. Optimize your coworking venture with Flex Engine and set the stage for unparalleled success.
